Privacy & Cookie Policy
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Skye Agricultural Society
Data Protection Policy & Privacy Notice
Please read this policy carefully
Last Updated:
Skye Agricultural Society are committed to protecting and respecting your privacy. This document explains how we collect and use your personal information.
Should you have any questions please contact the Skye Agricultural Society Chair (contact details Below)
Who are we
We are a voluntary group who work to promote and encourage agriculture and agricultural knowledge within the Isle of Skye.
This is achieved by the promotion and provision for an agricultural show of livestock, machinery, goods and skills relating to agriculture and allied industries.
It also includes public entertainment to enhance wider community involvement.
The type of personal information we collect
Personal identifiers, contacts and characteristics (for example, name, age, images and contact details – home address, telephone number, email address)
If you are under 16 years of age you MUST obtain parental consent
How we get the personal information and why we have it
The personal information we process is collected from you via:
Membership forms, Competition Entry Forms, Trade/Charity/Advertisement Forms, Judges (by request) and our Website (email and weblog)
We use the information that you have given us in order to record membership details. To process competition entries and record winners on our cups and trophies, our website
Skye Show Website
and in our catalogue. To collate and organise the show ground/catalogue/website.
We may share this information with the companies that engrave the cups and trophies and that print our catalogue.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Your consent (You are able to remove your consent at any time. You can do this by contacting The Skye Agricultural Society chairperson using the contact details in this document)
- We have a contractual obligation with the companies that engrave the cups and trophies and that print our catalogue
How we store your personal information
- Digital information is stored on a passworded computer system (and a database on our website if you reply to a weblog entry)
- Paper forms and documents are stored in a locked filing cabinet
How long do we keep personal information
Competitor - Your information will be kept for 12 months and then destroyed*
Winner - Your information will be kept indefinitely on cups and trophies (i.e. winners name)
Judge - Your information will be kept for 5 years and then destroyed*
Trader - Your information will be kept for 12 months and then renewed or destroyed* at your discretion
* Information is destroyed by shredding paper based information, or by deleting digital information
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
It is your responsibility to inform the 'Data Controller' (Chair) of any changes to your personal information.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Any data breaches will be reported to you personally and the Information Commissioners Office within 72 hours
Please contact:
The Skye Agricultural Society Chair:
Address: Skye Agricultural Society 4-5 Totescore, Kilmuir, Isle of Skye, IV51 9YW
E-mail: Data Protection Rights Request
if you wish to make a request
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at:
The Skye Agricultural Society Chair:
Address: Skye Agricultural Society 4-5 Totescore, Kilmuir, Isle of Skye, IV51 9YW
E-mail: Data Protection Rights Complaint
You can also complain to the ICO if you are unhappy with how we have used your data
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Information Commissioner's Office website:
ICO Website
The Skye Agricultural Society - Skye Show Website
We collect information from you when you send us an email or leave a reply to our weblog from our website.
Skye Show Website
You may of course visit this website anonymously
We only
use information we collect about you in
a strictly lawful manner. We
don't send unsolicited e-mails
(SPAM). We never sell, rent or otherwise
distribute your personal
information.
What do we use your information for
We use your information to:-
-
respond to your emails with details about the information we can provide
-
act on suggestions or complaints or make corrections to our Website as necessary
-
PLEASE NOTE: this Website maintains a database for our weblog. It contains respondents' weblog replies, name and email address only if you reply to a weblog.
How do we protect your information
We use a variety of security measures to
maintain your personal information,
including the use of firewalls and
passwords, anti-virus and anti-malware software.
Contact Forms and email Links
Should you choose to contact us using
any of the the contact forms such as the
SecurImage e-Mail Form or the re-captcha e-Mail Form
or other email links on this website, none of the data that you supply will be
stored by this website. The data
will be collated into an email and sent
to us over the 'Simple Mail
Transfer Protocol'
(SMTP)
service, or the Internet Message Access Protocol
(IMAP) service, or the Post Office Protocol
(POP3) service. If you respond to an item in our weblog your name, email address and response will be stored in a database on our website.
This data will be stored for a maximum time of 12 months. If you are under 16 years of age you MUST obtain parental consent before sending us an email or responding to an article on our weblog
About The Skye Show Website's Server
The Skye Show website is hosted by
Namesco
Skye Agricultural Show Website's Use of Cookies
Cookies (also know as browser cookies)
are small, often encrypted, text files
that are created on your computer when
your browser visits a website. They are
used in order to navigate websites or
make websites work properly, or work
more efficiently. They can also provide
information about the website traffic.
The Skye Show website only uses necessary cookies
(these cookies are necessary for the proper functioning of the website)
-
The PHP (Hypertext Preprocessor)
cookie is used by our website
email forms (cookie name = PHPSESSID, provider = www.skyeshow.org.uk).
This is an essential
cookie. The email forms would not be able to
function properly without it. This
cookie expires when you leave our
website.
-
Our website also uses a cookie that
is necessary for cache function
management (cookie name = cache-sprite-plyr, provider = www.skyeshow.org.uk).
The cache optimises
response times between the visitor and the website.
This cookie expires when you
leave our website.
-
The cookie consent alert notice displayed on
our website also sets a cookie which
records that the alert notice has
been dismissed (cookie name = CookieConsent, provider = www.cookiebot.com).
This cookie stores the visitors consent state for
www.skyeshow.org.uk and prevents the
alert notice from being displayed on
every page. This cookie expires 30
days after you leave our website.
-
The ‘Text and Image crawler’ is a text and image continuously scrolling
marquee for displaying rich HTML content (cookie name = mycrawler, provider = www.skyeshow.org.uk).
This cookie keeps track of the marquee position when the visitor moves between pages.
It expires when you leave our website
Most modern web browsers allow you to
control cookies on your computer. If you
wish to remove cookies and set your
browser not to allow tracking
cookies, please visit the how
to delete
'tracking cookies '
website. To find out more about cookies
and how to manage and delete them,
please visit the:-
'all
about cookies ' website.
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Skye Agricultural Society Company No. SC814692 Copyright © 2000 - All rights reserved
Skye Agricultural Society 4-5 Totescore, Kilmuir, Isle of Skye, IV51 9YW
email enquiries